Communication Management Approach

Here you can find a simple Communication Management Approach template in Microsoft Word/Excel format, along with explanation on how to use it.

Extra template: Communication Plan (see below)


We all know that communications is very important in project management. Most resources say that you have to spend between 80 to 90% of your time (as the Project Manager) on communications. But how? Document the answer in this document.

I’ve broken down the document into two, one that I’ve called Communication Management Approach, which is focused on the approach (rules of the game), and the other is what I’ve called Communication Plan, which is the executable plan. The second one is updated frequently, while the first one is not so dynamic. So, remember that in PRINCE2 these two documents are combined into one that is called Communication Management Approach.

My Communication Management Approach is mainly about describing the overall approach, and is the one that usually comes from the organizational level and is only tailored for the project. My Communications Plan is a stakeholder list, and our approach in communicating with them. The idea is to identify the stakeholders, and then:

There’s a table there for defining different types of communication, which are different reports, and other elements, even phone calls. You define all of them and give them names, and then you go to the stakeholder list, and decide which method(s) will be used for each of them. Composition

The Communication Management Approach contains the following main sections:

The Communication Plan contains the following main sections:

eLearning Courses

If you’d like to learn everything about PRINCE2, I can suggest our eLearning courses:

The first few lessons in each course are free. You can start taking the courses right now and make sure it’s what you’ve been looking for before you buy.

Note: The first 30% of the courses used to be free, but because of the recent constraints from PeopleCert, we’re not allowed to offer more than 15% of the scope or more than 90 minutes of the duration for free.